Stop trying to squeeze a size 16 to-do list into a size 4 schedule

High-Productivity Schedule

Too much to do and not enough time?

Let’s fix that.
I can show you how to:

Eliminate chronic overbooking
Expedite priorities
Pace those big projects instead of going“all or nothing”
Build reliable ways to increase your focus time
Experience progress and accomplishment every day

High-Productivity Schedule delivers powerful structures and laser coaching to pluck you out of the backlog undertow.
You will rapidly learn how to create a reality-based schedule that allows you to be present in the moment
so you are more effective and less stressed - the definition of efficiency!

No cookie-cutter systems. No filler. No fluff. No fancy tech.

It’s time.
Take overwhelm OFF your schedule

The #1 source of overwhelm is the backlog - all those undone, incomplete, unstarted, and looming open items are killing your calendar and undermining your best-laid plans.

It’s death by a thousand loose ends - every day:

  • They become competing priorities that splinter your focus

  • They have a direct influence on decision-making about what you have time to do (or NOT)

  • They foster the idea that chronically overbooking is the only path to catching up

  • They rob you of the experience of progress and accomplishment.

The Promise of High-Productivity Schedule:

  1. Defrag your open items list - Consolidate ALL the open items, backlog, and loose ends into a priority-based system that you can easily fold into your weekly calendar so you can eliminate the competing priorities

  2. Get real about the unwavering boundaries of time - Design a calendar model that supports work-life integration so you can experience progress and accomplishment every week

  3. Learn powerful, game-changing mind/skillsets to intervene on chronic overbooking and enhance follow-through

HOW IT WORKS

DELIVERY OPTIONS:

VIRTUAL, LIVE, PRIVATE SESSIONS: This strategy and coaching format supports the adaptive nature of making changes.

VIRTUAL, LIVE 3-SESSION INTENSIVE: In just 3 “long lunches,” this live workshop combines learning with action - for the DIYer who needs a professional solution and guidance but feels confident about implementation (private or small group workshops and a “bring a team member option”)

THE INTENSIVE (Virtual, private or small groups: 3 sessions) $750

  • This program is a high-impact jump start to getting control over the frustrating dynamic of time and task integration.

  • In just 3 live “long lunch” sessions with the course designer, you will become refreshingly energetic about your tasks instead of being burdened by them. You will be confident about the reliability of your plans and enhance your daily decision-making skills.

    Perfect for individuals or teams!

Session One: Build A Better To-Do List
In this foundational session, we’ll immediately shift your task list from cacophony mode into a manageable visual display that fosters the wisest decision-making and priority selection.

Armed with the clarity of the top priorities, we’ll take a deeper dive into the powers of estimation, identifying those hidden projects and mapping out the action steps to handle current work and catch up with the backlog without disrupting your workweek.

You will learn the secret sauce to short-circuit procrastination and enhance your follow-through skills.

Session Two: Build A Better Calendar
This session answers the question, “Where does the time go?” and builds a weekly calendar format that reflects work-life integration.

We’ll start with a reality check on how much actual, available time you have, a sobering but very practical component that’s necessary to eliminate chronic overbooking and the stress that comes with it.

We will collaboratively design a calendar template that protects your time, including essential buffer zones for the unexpected, and supports your deliverables without stress and decision-making fatigue.

Private Session: There is a private coaching session with Kathleen for personalized coaching on the design of your calendar model. The timing will be between sessions two and three at a mutually agreed time.

Session Three: Build A High Productivity Workweek
Now it’s time to bring it all together! In this session, you’ll learn the weekly strategy to transform planning and execution into a tool that improves your time strategies.

MARCH 2025 DATES
11am-2pm

Tuesday 3/11
Thursday 3/20
Saturday 3/29

PRIVATE WORKSHOPS AVAILABLE - CONTACT KATHLEEN

PRIVATE COACHING SERIES
$1800/10 hour package

Task Consolidation & Time Design: This series starts with two longer sessions (90 minutes to 2 hours) to establish the baseline for the series:

  • Build A Better To-Do List: Consolidation of backlog tasks with a custom business model and workflow model

  • Build A Better Calendar: Designing a custom “Rapid Prototype” for your Ideal Week, which will be the planning template for future sessions

Weekly “Pause Button” Sessions: This is where the rubber meets the road with weekly coaching sessions that are structured AND organic, not rigid and prescriptive. The content includes, but not limited to:

- maintaining a realistic view of each upcoming week and how to best optimize the time/task dynamic
- design and honor Do Not Disturb blocks to foster focus and follow-through
- cultivating the conditions that keep you focused and on track with priorities
- significantly minimize, if not eliminate, the distracting backlog of tasks
- improve powers of time estimation
- utilize the amazing power of projectizing those big items on your agenda
- develop weekly planning as a second nature habit
- tend to the micro-maintenance of key business elements

BOOK A CALL TO DISCUSS YOUR HIGH PRODUCTIVITY SCHEDULE NEEDS

NOT SURE WHICH OPTION IS BEST FOR YOUR BUSINESS? LET’S TALK!

When I started working with Kathleen I realized what had become “normal” was a constant state of overwhelm

As I learned and implemented the methods in the 5outa5 schedule coaching series, my results were fantastic.

Things began to get done when I said they would, and the tweaking on the fly disappeared.
The best part was, and still is, I immediately started feeling more accomplished at the end of the day. I wake up energized and excited about the day rather than in low-level dread.

I highly recommend this program to anyone ready for some peace of mind and elevated performance.

Tom Lemons, Philanthropist

CLIENT RESULTS

Kathleen's unique approach to productivity and time management has helped me get out of the overwhelm cycle I was stuck in and into being more effective day-to-day at getting things done.

In the past, I've chafed at the restrictions that typical time management gurus impose, feeling like they hampered my creative flow. Kathleen's approach feels organizational without being rigid, supportive without being stifling.

Her compassion and patience shone through while she steered me toward tools that have helped me get more organized and stay flexible at the same time. I highly recommend her work!

Marie Elizabeth Mali, Author, Relationship Coach

I reached out to Kathleen after a big promotion in a large corporation because I knew I needed a way to take the "Big Picture" vision I'd been designing for my leadership role into actionable steps. When I signed up for the program, my professional vision was a concept with a ton of moving parts – and the coaching series gave me the tools to bring it to life.

I was able to be significantly more proactive about planning and the efficiency of not only selecting priorities but plugging them into my schedule in a way that consistently ‘moved the ball up the court’ on multiple projects at once. My vision was crystalized into clear action steps, and my schedule actually supported each one's fulfillment!

When new or unexpected demands were made, I could incorporate them with way less stress. Being ahead of the game this way has enhanced my reputation at work and given me the experience of effectiveness and control.

The weekly interactive session format was great – I was able to discuss the past week’s obstacles and really learned a tremendous amount about the nuances of my approach and the impact of my ‘default’ logic. I went into each of the coming weeks more centered and confident. I highly recommend 5OUTA5 to anyone ready to up their game in a big way!

Diane McLane, Dept. Manager, Aerospace